Data & security

Every change has a name and a time.

Events handle personal data: names, companies, photos, sometimes minors. EVENTMATIC records who did what, limits everyone to what they need, and keeps the data in Italy.

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The activity log filtered to check-ins: for each entry who acted, what changed, on which record and when.

In Trieste, in our own data centre.

EVENTMATIC is hosted in Infordata’s data centre in Trieste, with backups. We build it and we run it.

A log on every record.

Every change to a participant, an event or a setting stays in the activity log: what changed, who changed it and when. Deleting doesn’t erase the history: the record is marked as deleted and the log keeps the operation.

Everyone sees what they need.

Ready-made and custom roles

Administrator, editor, operator, front-desk staff, read-only and more. Or roles built permission by permission.

Roles per event

A colleague can work only on the events you assign to them.

Two-factor sign-in

A time-based code from an app (TOTP) at sign-in, and limits on login attempts.

Tailored menus

Menu items adapt to the client, the role or the single user.

GDPR tools, in everyday work.

Versioned consents

Every registrant accepts a specific version of the privacy notice. You know who accepted which text, and when.

One-click unsubscribe

A signed link in every email, and a suppression list that applies to every later send.

Tracking on our own servers

Email opens and clicks are measured on EVENTMATIC’s servers, with no third-party services.

Accessible forms

Public forms follow WCAG 2.2 level AA.

The event’s numbers, without asking anyone.

The dashboard has 17 blocks: the journey from invitation to entry, the check-in curve, no-shows, room and seat occupancy, email and WhatsApp performance. Every table exports to Excel; the event also has its own PDF report.

The travel footprint too

If you ask in the form, registrants say how they are travelling. EVENTMATIC works out distance, CO₂ and calories, and adds them up for the event.

The event dashboard: attendees, registered, confirmed, capacity and the check-in curve.

Languages

The platform’s interface is in Italian, English and Slovenian, with labels you can edit per client. Each client has its own events, users, themes and logo, kept apart from the others.

Let's see it on an event like yours.

Tell us about the event: what kind, how many people, when. We'll show you EVENTMATIC on a case like yours, from the invitation to the door.